Tournament Committee
The Tournament Committee is a panel of skilled and established organisers and helpers in the tournament scene. The panel was first announced to the public on July 22, 2021 through the #tournaments channel in the osu! Discord server in response to the rapidly growing community tournament scene in osu!.
The Tournament Committee's responsibilities include advising the account support team on:
- Responding to general inquiries sent to the tournaments email.
- Determining the necessity and duration of tournament and staffing bans on a case-by-case basis.
- Reviewing recently concluded officially supported tournaments for badge eligibility.
- Determining which tournaments are eligible to award badges to the top three finalists.
Additionally, the Tournament Committee performs the following roles independent of the account support team:
- Regularly reviewing the Official tournament support page for necessary revisions.
- Investigating reports from the tournament reports form.
- Checking whether concluded tournaments requesting official support meet its criteria.
- Advising the osu! news team on whether to grant news post support for tournaments.
- Maintaining communications with the general playerbase regarding changes to official support criteria and the status of all tournaments that have requested official support.
Contest Committee
The Contest Committee is a subgroup directly associated with the Tournament Committee which is specifically dedicated to evaluating beatmapping contests.
Their responsibilities include:
- Observing the general contest scene and advising the account support team on a case-by-case basis
- Regularly reviewing the Official beatmapping contest support page for necessary revisions.
The panel was first announced to the public on February 28, 2024 through the Mapping Discussion forum.
Workflow
Tournament reports
Tournament reports are the preferred way for players and tournament staff to report infringements of the official tournament support expectations and eligibility. When a new report is sent in, all Tournament Committee members are automatically notified. Members will read the report and determine whether to pursue action based on the report's contents. Such action includes but is not limited to:
- Marking the tournament for investigation pending further reports if this report alone is not sufficient to warrant further action.
- Further investigation and context gathering.
- Reaching out to involved parties for further information about the events in the report.
- Voting on whether to withhold a tournament badge.
- Voting on whether to administer a tournament ban.
- Voting on whether to administer a tournament staffing ban.
Tournament review
Once a tournament has concluded and has requested a badge prize, two random members from the Tournament Committee are assigned to review the tournament. If either of those members have a conflict of interest, they are required to state it so that someone else may be assigned in their place. The assigned members will ensure the following:
- The format adheres to official support guidelines or received an official approval.
- The tournament theme does not violate community rules.
- Any regional registration restrictions are geographically and/or culturally consistent.
- The existence of a publicly viewable catalogue of the tournament's match history.
- Any staff and player lists are publicly available and the staff list is up to date.
- The badge meets relevant design criteria.
Assigned members will indicate tournaments that pass the review process as eligible for badges. The account support team will apply the badges at a later time to the winners' profiles. If a tournament fails the review process, the reviewing members may advise the account support team on what changes need to be communicated to the tournament hosts. If these changes are not possible after the tournament's conclusion, the Tournament Committee will hold an anonymous vote on whether to withdraw official support.
Tournaments may be reported for violations of official support criteria via the tournament reports form. For concluded tournaments that have sent a support email, the Tournament Committee will take the following course of action if there are actionable reports:
- Determine if the issues brought up in the reports break any of the official support criteria.
- If they are severe enough to warrant action, investigate the events detailed in the reports to ensure their validity and gather additional context.
- Reach out to the infringing party, e.g. the tournament organiser, to get further information on the events detailed in the report.
- After the investigation concludes and the Tournament Committee is considering administering relevant punishment, hold an anonymous vote to determine whether to do so and the severity of such punishment.
News posts
See also: Official tournament support § News posts and News styling criteria
When an email requesting a news post for a tournament is received, the Tournament Committee will be notified. If the tournament satisfies all eligibility criteria for news posts and the consensus in discussion is positive after 48 hours, the Tournament Committee will forward the request to the news post team for approval.
Top three badge support
If a tournament host believes their tournament has achieved the highest level of production quality and organisation possible, they can request to receive badge prizes for all three finalists in their tournament. If a host requests to be awarded with this distinction, the assigned members will also notify the rest of the Tournament Committee for discussion. Following this discussion, an anonymous vote will be held.
Public communication
Public communication by the Tournament Committee is handled through several channels. The purposes for these sometimes overlap, but all are official sources of information kept up to date by the Tournament Committee.
The Tournament Committee maintains an account on Twitter where the committee broadcasts major changes and updates of various types. Not all changes are communicated here, but many of the most important changes are communicated and clarified through this channel.
The Community Tournament Status Tracker is a publicly viewable spreadsheet detailing the status of all tournaments that have requested official support. This sheet shows all tournaments dating back to June 20th, 2023 and displays their status through the official support process, including whether a badge was applied or denied.
The Official Tournament Support Updates thread is a pinned thread in the Tournaments & Contests forum which contains an up-to-date list of updates to the official tournament support wiki article dating back to February 1st, 2023. It also links to all the aforementioned resources.
Adding new members
New members to the Tournament Committee must meet the following basic criteria before being considered for the position:
- Be at least 18 years old
- Pass a check for recent account infringements
Once a prospective member applies by sending an email to tournaments@ppy.sh, the Tournament Committee holds an in-depth discussion on the candidate. Special attention is paid towards their activity in the tournament scene, stature, community contributions, and how they would benefit the committee. Following said discussion, an anonymous vote is held to determine whether to add the candidate to the committee.
Applicants that fail to gather enough positive votes will be denied, and won't be able to apply again for 6 months from the time of response to their application. The response will be sent no later than 2 weeks from the day the application was submitted.
Votes
The Tournament Committee frequently makes use of anonymous voting when making important decisions. Typical uses are listed above, but those are not fully inclusive. The voting requirements also differ based on the use case. All typical votes also require "strict participation", meaning that if 75% of the Tournament Committee does not participate by the vote deadline, voting is extended by 24 hours. Furthermore, all votes require at least an absolute majority, at least 50%, for action to be taken. Votes on many topics have the same requirements, but there are slight differences on some common topics listed below.
| Vote type | Minimum length (days) | Approval threshold |
|---|---|---|
| Withholding badge support | 3 | 50% |
| Tournament bans | 3 | 50% |
| Tournament staffing bans | 3 | 50% |
| Top three badge support | 4 | 80% |
| Adding new members | 4 | 80% |
Tournament ban lengths
Common tournament ban lengths can be found on the Tournament bans wiki page.
FAQ
Who administers tournament bans?
The account support team administers tournament bans. The Tournament Committee advises the account support team on many tournament bans, but ultimately is solely an advisory committee when it comes to tournament bans.
Who does screening?
The account support team does screening. The Tournament Committee is completely uninvolved in this process.
Who applies profile badges?
The account support team applies profile badges. While the Tournament Committee can advise for or against doing so based on how a tournament runs and any reports about the tournament, the account support team ultimately applies them.
Can the Tournament Committee see emails?
The Tournament Committee can only see the content of emails to tournaments@ppy.sh. They cannot write or send emails, nor can they see metadata such as the sender's email address or name, only email content.
How can I help contribute?
You can help the Tournament Committee by continuing to run excellent tournaments! If you have any issues or concerns regarding any aspect of a community tournament, we encourage you to bring these to our attention via the tournament reports form.
Those who are interested in joining the Tournament Committee may express their interest by sending an email to the account support team via tournaments@ppy.sh, where requests are forwarded to the committee. Successful candidates are expected to have a significant breadth of experience in the tournament scene, either as a player or staff.
Benefits
Tournament Committee members are granted the following benefits:
- Tenure badge: A profile badge that displays the number of years they have been in the Tournament Committee, ranging from 1 to 10.
